CWC Sacramento Branch
I encourage you to support your Sacramento Branch of the California Writers Club by volunteering to serve as an officer for a one-year term – July 2013 to June 2014. The time commitment is approximately 6-8 hours per month. Though there aren’t any luncheon meetings in July, August, or December, the officers meet once in the summer to plan the next year’s activities. CWC is growing and offers great opportunities to get involved in a supportive leadership role. No one is too young, too old, too new, or too inexperienced.
If you are an Active or Associate member, you may nominate yourself. Or you may nominate an Active or Associate member, but please make sure he/she accepts the nomination before you submit their name. A brief description of the responsibilities for each of the offices is listed below.
Nominations can be mailed to: CWC Sacramento, P.O. Box 1157, Citrus Heights, CA 95611-1157, or submitted online to me, Marsha Robinson, your current president, at firstname.lastname@example.org. Please include the nominee’s contact information (phone and e-mail address). The deadline for nominations is April 15. Voting ballots will be mailed to all members the first of May.
Marsha A. Robinson
CWC Sacramento President
In addition to other duties described in the Sacramento Board’s Policies and Procedures and Bylaws, the President shall:
Preside over the Sacramento Branch general and board meetings and determine the time and place for special board meetings; create and distribute meeting agendas, select three (3) to seven (7) members to serve on the Board of Directors, with approval of the Executive Board; and appoint committee chairs for on-going functions, special events, and other club-related business such as, but not limited to an Anthology Committee Chair, annual Genre Meeting Chair, Seminar Committee Chair, and Outreach Committee Chair. Committee chairs so appointed will have the responsibility to create, subject to the President’s approval, specific rules and/or guidelines for their activities.
First Vice President/Programs
In addition to other duties described in the Sacramento Board’s Policies and Procedures and Bylaws, the First Vice President/Program shall:
Assume the President’s duties when the President is unable to act; be responsible for arranging guest speakers, providing the speaker’s contact information, topic, and other information to the Public Relations Chair, Newsletter Editor and Web Coordinator; maintain contact with scheduled speakers to ensure they know the date, time, and location of the applicable meeting; and act as the speaker’s host and introduce the speaker at the general meeting.
Second Vice President/Membership
In addition to other duties described in the Sacramento Board’s Policies and Procedures and Bylaws, the Second Vice President/Membership shall:
Create subcommittees to deal with the administration of membership matters with approval of the Board; collect membership dues and renewals, new member applications and provide addresses for newsletter mailings and the branch roster; assist in maintaining the official roster and provide quarterly membership updates to the Central Board maintaining appropriate files for the review of the Sacramento Branch President and Executive Board; and forward appropriate forms and money to the Central Board.
In addition to other duties described in the Central Board’s Policies and Procedures and Bylaws, the Secretary shall:
Take minutes of all duly called branch board meetings and distribute them afterward and handle official correspondence as requested by the President.
In addition to other duties described in the Sacramento Board’s Policies and Procedures and Bylaws, the Treasurer shall:
Keep all accounts in good order and prepare the Board’s mandated quarterly balance sheet, income statement, expense statement and monthly reconciliation reports and deliver each to the Central Board quarterly and annually; report the branch’s financial condition at monthly board meetings; prepare an annual budget with the advice of the President and/or other branch board members; and be an authorized signer for all checks issued to vendors.